FREE TOOLS
Free CQC tools for care providers
Practical calculators, checkers and drafting tools for registered managers and providers. No account needed to try them. These tools give an indicative guide and do not replace professional, legal or payroll advice.
Statement of Purpose generator
Answer a few questions and get a full draft Statement of Purpose to edit. A PDF copy is sent to your email.
Use the tool →Safe staffing calculator
Estimate care hours and staffing for your residents by dependency level. An indicative guide, not a CQC requirement.
Use the tool →Fee benchmarking tool
Compare your weekly fee with regional and national averages for care homes.
Use the tool →Staff turnover cost calculator
See your staff turnover rate against the sector benchmark and what each leaver costs you.
Use the tool →Sleep-in pay checker
Check sleep-in shift pay against National Minimum Wage rules. A simplified guide, not legal or payroll advice.
Use the tool →DoLS authorisation tracker
Keep a simple register of DoLS authorisations with expiry dates and renewal requests, saved in your own browser.
Use the tool →Mock inspection self-assessment
Score your service against CQC’s five key questions. A self-reflection tool, not a prediction of your CQC rating.
Use the tool →Policy gap checker
See which of the policies CQC expects you to have you may be missing.
Use the tool →Want to keep your compliance records in one place?
Create a free CQCLogic account to log complaints, incidents, DoLS and CQC notifications, and manage your policies and training.
Create a free accountThe eight tools at a glance
| Tool | What it checks | Related guide |
|---|---|---|
| Mock inspection self-assessment | Readiness across CQC's five key questions (15 questions) | CQC self-assessment tool |
| Policy gap checker | Which of 30 commonly expected policies are missing or overdue for review | CQC required policies list |
| Staffing calculator | An indicative day and night staffing guide from residents' dependency levels | Safe staffing levels |
| Staff turnover cost calculator | Your turnover rate against the sector benchmark and what each leaver costs | Staff turnover cost |
| Sleep-in pay checker | A simplified check of sleep-in pay against National Minimum Wage rules (Royal Mencap Society v Tomlinson-Blake [2021] UKSC 8) | Sleep-in shifts and the National Minimum Wage |
| Fee benchmarking tool | Your weekly fee against regional and national averages | Care home fee benchmarking |
| DoLS authorisation tracker | A simple register of DoLS authorisations with expiry dates and renewal requests, saved in your own browser | DoLS tracker template |
| Statement of Purpose generator | A draft Statement of Purpose to edit, mapped to Schedule 3 of the Care Quality Commission (Registration) Regulations 2009 | CQC Statement of Purpose |
What these tools do not do
They do not give a CQC rating, legal advice or clinical advice, and they do not submit anything to CQC or to a council. Results depend on the information you enter. CQC rates a service on its own assessment, so a good self-assessment score is a prompt to check your evidence, not a guarantee. For the rules behind each tool, use the linked guide and CQC's own guidance.
If you are preparing for a visit, pair the self-assessment with the guide on how to prepare for a CQC inspection and the inspection day checklist.
Link to or cite these tools
If you run a care association, training provider, council provider hub or resource page, you are welcome to link to this page: https://cqclogic.co.uk/free-cqc-tools/. Suggested text: "Free CQC tools for care providers (CQCLogic)".
To cite the adult social care figures we publish alongside these tools, see CQC State of Care 2025/26: adult social care ratings.
Frequently Asked Questions
Are the CQCLogic tools really free?
Yes. Each tool is free to use and does not need an account. Some ask for your email address so we can send you a copy of the result.
Do I need to create an account to use them?
No. The public tools work without an account.
Does a high self-assessment score mean I will get a good CQC rating?
No. It is a self-check against CQC's five key questions and gives a readiness score, not a prediction of your rating. CQC bases ratings on its own assessment of your service.
Does the staffing calculator tell me how many staff I legally need?
No. There is no single legal staffing ratio in adult social care. The calculator gives an indicative guide from your residents' dependency; you remain responsible for deciding safe staffing.
Is the sleep-in pay checker legal advice?
No. It is a simplified check against National Minimum Wage requirements as set out in the Royal Mencap Society v Tomlinson-Blake ruling. If you are unsure, get specialist employment or payroll advice.
Can I link to these tools from my website?
Yes. Link to https://cqclogic.co.uk/free-cqc-tools/ and please use a descriptive link text such as "Free CQC tools for care providers".